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Getting started

Levitio is used by organizations, leaders, members, and parents. This guide walks you through creating an organization and the first steps.

Levitio for parents

Parent and member portal: events, payments, noticeboard, and children's details in one place. You enter the portal with a personal link, without registration or a password.

How a parent pays with Levitio Pay

If the unit / club uses Levitio Pay, the parent receives a payment request and completes the payment in the parent and member portal — without registration.

Levitio Pay: payments

Levitio Pay helps units and clubs collect payments from parents and members. The bank account is set in the specific unit.

Payments FAQ

Levitio always shows you the fee transparently in advance. Donations use the same 5% / 3% rate as other Levitio Pay payments.

Donation campaigns / Crowdfunding

Levitio lets you collect donations and thereby increase the unit's funds. Donations use the same 3–5% Levitio Pay fee.

Adding a bank account

To accept payments through Levitio Pay in a specific unit / club, you must first add and have a bank account approved.

Organization

The organization is the top level of a Levitio account. You can handle many things in one place for the whole organization.

Structure

Levitio uses several levels so it can match how your organization is actually organized.

Member records

You can manage members in a specific unit / club and also in summary at the organization level.

Users and permissions

Users are people who sign in to the administrative part of Levitio. Parents and children are not administrative users.

Unit / club

A unit or club is the main working unit under the organization. You create a new unit from the organization overview.

Unit / club settings

In Settings you edit the basic details of a specific unit / club. This is also where the bank account for Levitio Pay is set.

Moving between patrols

To move someone between patrols, go to: *Unit > **Members > Move between patrols*** At the top is always the unit you have selected, and below it are all patrols from that unit.

Attendance records

For events you can record expected attendance in advance and actual attendance — who signed up and who actually arrived.

Badges

With badges you can record merit badges, trails, courses, qualifications, or your own internal awards for members.

SkautIS synchronization

Levitio loads members' personal data from SkautIS in one direction. Synchronization requires a unit-level role; a center-leader role is not enough.

Storage

Storage is for working with files of a specific unit / club.

Task tracker

The task tracker helps divide work in the team. You can use tasks in the unit and on specific events.

Attendance and program records for Junák Templates in Levitio

If you joined your unit in the Junák program "A year of programs with Beavers", "Let's strengthen rover mentoring", "Eco programs for unit and troop", or "Patrol calendar", you can also record attendance and programs in Levitio.

Patrol / group

A patrol or group is a smaller unit inside a unit / club. It helps split members and activity into smaller teams.

Creating a patrol

Create a new patrol in the Unit > Patrols section by clicking the **"New patrol"** button.

Smart table

Smart table is a tool of a specific unit / club for working with member data.

Custom columns

You can add custom columns to Smart table for data you need to record beyond the basic member profile.

Bulk creation of pre-filled infection-free and health fitness forms

In Levitio you can easily generate **required camp documents** – even for all children at once, thanks to pre-filling with dynamic fields.

Bulk processing of camp leave requests with wage reimbursement in Levitio

In Levitio, you can **easily generate the required documents** for leave requests with wage reimbursement – even **for all leaders at once**, thanks to pre-filling with dynamic fields.

Creating events

Before you start creating events, it's good to clarify the differences between event types.

Event settings

For each event you can choose one of three statuses: Invisible, Draft, or Public.

Google Calendar sync

You set up the Google Calendar connection in a specific unit / club. Synchronization may not appear immediately.

Inviting members to an event

After creating an event, check who is invited and send the invitation from the event detail. The parent or member receives a link where they can confirm attendance or excuse the child.

Event program

For an event you can prepare a timed program in Levitio and split it into individual activities. You can save repeated activities as templates.

Hranostaj & Levitio

Find a game in the Hranostaj database and drag it straight into your meeting, trip, or camp program. No copy-pasting or jumping between apps.

Templates

Templates save time on things that repeat during the year — locations, packing lists, messages, program, and custom columns.

Sending messages to members and parents

You can use Messages in a specific unit / club and also at the whole-organization level.

Noticeboard

An internal noticeboard of a specific unit, event, or patrol. For community noticeboards of all Levitio users, see the Levitio noticeboard article.

Levitio noticeboard

Shared community noticeboards for leaders from different organizations. You will find them on the Levitio home page.

Trip feedback

After a supported event has taken place, you can ask parents or participants for feedback from the event detail.