Skip to content
LevitioLevitio help

Help overview/Organization and members

Attendance records

For events you can record expected attendance in advance and actual attendance — who signed up and who actually arrived.

For events you can record two different things:

  1. expected attendance in advance — who signed up, excused themselves, or has not responded yet;
  2. actual attendance — who actually arrived at the event.

Before the event you know who to count on, and after the event you can save the actual attendance status.

Attendance confirmation

Once you create a meeting, series of meetings, or trip, you can send an invitation to all parents/members and request confirmation or excuse of their attendance. This way you will have an overview before the meeting. You can find an overview of confirmed participants for each trip or meeting in the Participants > Invited tab.

Invitations tab of an event: counts of ‘Přijde’, ‘Nepřijde’ and ‘Nemá přijít’ replies and a member list

Unit > Meeting > Participants > Invited

Attendance records

You then record attendance in the adjacent “Attendance” section. After opening the tab, select “Insert attendance”.

Heads up! Levitio currently works so that attendance display in the app is fully controlled by the leader, and the app always fills in attendance only for members who “directly” belong to the unit/patrol under which the event was created. If the event was created under a patrol, members of that patrol are pre-filled; if it was created under a unit, only unit members are pre-filled (not members of subordinate patrols). Additional members can be added or removed after clicking “Enable edits”, see below.

Attendance tab of a meeting with the ‘Vložit docházku’ button

Unit > Meeting > Participants > Attendance

To record attendance, enable “Enable edits”.

Meeting attendance with the ‘Zapnout úpravy’ switch off and a member list with attendance status columns

Unit > Meeting > Participants > Attendance

From the available options, you can choose whether a participant arrived on time, late, or did not come at all.

Turned-on ‘Zapnout úpravy’ switch and, for each member, icons for arriving on time, arriving late or absence

Unit > Meeting > Participants > Attendance

Heads up! Below the “Enable edits” option, you will find summary counts of participants and excused members.

Attendance totals under the ‘Zapnout úpravy’ switch: 3 on time, 1 late, 1 excused absence, 1 unexcused absence

Unit > Meeting > Participants > Attendance

Overall attendance

If you want to track overall unit/patrol attendance at meetings and trips, go to the “Attendance” tab. The overview offers a percentage breakdown of attendance at meetings for the entire unit.

Unit Attendance tab with filters and overall attendance of 64 % broken down by arrival status

Unit > Attendance

Using the filters at the top, you can select individual patrols or event types and view attendance for your patrol or the entire unit.

Filters ‘Vybrané jednotky’, ‘Vybrané typy akcí’ and ‘Vybrané štítky’ in the unit’s Attendance tab

Unit > Attendance

Related articles