# Creating events

> Before you start creating events, it's good to clarify the differences between event types.

## Event types

Before you start creating events, it's good to clarify the differences between event types:

The main difference is the welcome message in the parent portal:

![Parent portal welcome message ‘Máme schůzku!’ (We have a meeting!)](../../../assets/help/uploads/creating-events/image-12-1024x218.png)

Welcome message in the parent portal – meeting

![Parent portal welcome message ‘Pojedeme na výpravu!’ (We are going on a trip!)](../../../assets/help/uploads/creating-events/image-13-1024x272.png)

Welcome message in the parent portal – trip

![Parent portal welcome message ‘Máme oddílovou radu!’ (We have a unit council meeting!)](../../../assets/help/uploads/creating-events/image-14-1024x221.png)

Welcome message in the parent portal – unit council

### Meetings and trips

Main differences:

- Meetings can have recurrence set; trips are set individually
- Naming conventions
- Trips allow creating multi-day events and creating an event budget

Heads up!
You won't find sending feedback to parents for meetings. Automated message sending also doesn't work for meetings.

Practical tip
Use meetings only for patrol gatherings (shorter duration). When you create meetings directly under patrols, everything will be clearer. And you won't have to deal with confused parents.

### Meeting series

Use this option if you want to create multiple meetings at once that repeat on the same day and at the same time. Using the New event button or right-clicking on the relevant day in the calendar, you can create a New meeting series.

![‘Nová událost’ window with the buttons ‘Nová schůzka’, ‘Nová série schůzek’, ‘Nová výprava’ and ‘Nová oddílová rada’](../../../assets/help/uploads/creating-events/image-36.png)

Set when the meeting should start and end. Then set the recurrence frequency (daily, weekly, monthly, etc.).

![Repeat settings for a meeting series: weekly on Wednesday, every 2 weeks](../../../assets/help/uploads/creating-events/image-38.png)

Set the end of recurrence and Levitio will list the dates and number of following events.

![End of the series set to 30 June 2025, with a preview of the individual meeting dates on the right](../../../assets/help/uploads/creating-events/image-39.png)

In the last step, you can check skipping holidays and public holidays and choose a patrol or the entire unit. Complete setup with the Create button.

![‘Vynechat prázdniny’ option with public and school holidays ticked, and a ‘Vytvořit’ button](../../../assets/help/uploads/creating-events/image-40.png)

## Unit councils

Unit councils are mainly intended for leaders. The only difference is that you won't find a program for them.

Practical tip
Make sure you set the unit council to invisible; otherwise unit members or parents will see it.

Levitio gives you two options for saving council minutes. You can create minutes directly in Levitio or attach a link to external storage and always have minutes at hand.

![‘Zápis z rady’ tab of a unit council meeting with ‘Vytvořit zápis’ and ‘Vložit odkaz na externí zápis’ buttons](../../../assets/help/uploads/creating-events/image-153.png)

At the next council, Levitio offers the option to display minutes from previous councils. Simply activate the option with the slider on the left side.

![Turned-on ‘Zobrazit zápisy z ostatních rad’ switch and, on the right, an earlier meeting's minutes with arrows](../../../assets/help/uploads/creating-events/image-154.png)

## Creating a new event

You can create an event by dragging or on a specific day. Both functions are very similar.

### Creating an event by dragging

Create an event by clicking "+ New event" in the section: *Unit > **Calendar*** The event selection will open.

![Monthly unit calendar with an arrow pointing to the ‘Nová událost’ button](../../../assets/help/uploads/creating-events/image-16-1024x732.png)

Section: *Unit > **Calendar***

![‘Nová událost’ dialog offering a new meeting, meeting series, trip or unit council meeting over the calendar](../../../assets/help/uploads/creating-events/image-17-1024x404.png)

Section: *Unit > **Calendar > + New event***

After opening the *event selection*, simply enter the event time (from when to when the event should last). You can also change the number of days the event should last.

![Buttons ‘Zrušit’, ‘Jiná událost’ and ‘Vytvořit’ when creating an event for ‘1. oddíl’](../../../assets/help/uploads/creating-events/image-18.png)

If you click the orange-highlighted unit name, you change for whom (unit or specific patrol) the event should be created.

Complete the event by clicking the Create button.

### Creating an event on a specific day

If you hover over a specific day, a plus "➕" appears; when you click it, you can select the type of event you want to create.

![Calendar with a menu on a selected day offering a new meeting, meeting series, trip or unit council meeting](../../../assets/help/uploads/creating-events/image-19-1024x722.png)

Section: *Unit > **Calendar***

![‘Nová schůzka’ window in the unit calendar with start and end times and an open list of patrols](../../../assets/help/uploads/creating-events/image-20-1024x591.png)

Section: *Unit > **Calendar > + > New meeting***

Then simply select the event duration and set who the event is for, whether for the unit or you can select a specific patrol.

Practical tip
If you're creating meetings for the entire year ahead, you can use bulk edits and adjust details about meeting point, location, packing list, etc. all at once. Be careful with bulk edits – changes are irreversible.

### Duplicating an event

You can duplicate any event that was previously created. Go to the Settings tab of a previously created event. Then in the Other section you have two options: duplicate or delete. To duplicate an event, click the option, select the target unit (if the event was only for a patrol, you can this time select the entire unit or another patrol. Then select the event start date and its status and confirm settings with the Next button.

![‘Kopírovat akce’ window with a target unit selector, the start date of the new event and a ‘Další’ button](../../../assets/help/uploads/creating-events/image-33.png)

In the next step, remove sections you don't want to copy (all will be selected automatically. Confirm duplication with the Copy button. In the last window, just check that all details were copied correctly. Done!

![Choosing which event sections to copy with checkboxes, and the result with every section marked ‘Zkopírováno’](../../../assets/help/uploads/creating-events/image-35.png)

## Bulk edits

Bulk edits are a great helper at the start of the scout year when creating new meetings. You can find the Bulk edits button in the Calendar tab in the upper left corner.

![Unit calendar with the ‘Hromadné úpravy’ button highlighted next to the ‘Nová událost’ button](../../../assets/help/uploads/creating-events/image-155.png)

After selecting Bulk edits, a new table opens and using filters you choose individual patrols and events whose events you want to display. You can then select individual events from the list or choose "Select all".

![‘Hromadná úprava akcí’ dialog with unit, event type and weekday filters and ‘Vybrat budoucí’ and ‘Vybrat vše’ buttons](../../../assets/help/uploads/creating-events/image-157.png)

Once you have all events designated for change selected, click the "Next" button in the bottom right corner. In the next step, Levitio offers the option to EDIT or DELETE selected events.

![Bulk event editing step with ‘Upravit’ and ‘Smazat’ buttons for the 14 selected events](../../../assets/help/uploads/creating-events/image-158.png)

After selecting EDIT, you see a list of details you can edit. These are Start, Destination, Return, and Information. Edit the information you need and click the "Next" button in the bottom right corner.

![Bulk event editing: day, time and place switches in the meeting point section, plus ‘Změnit’ and ‘Vybrat ze šablony’](../../../assets/help/uploads/creating-events/image-159.png)

In the next step, Levitio summarizes the changes you are about to make. Check everything and continue with the "Next" button. In the last step, confirm changes by typing the word "EDIT" into the field prepared at the bottom of the window. Confirm changes by pressing the "Execute" button.

![Edit confirmation: the ‘Potvrdit’ field contains UPRAVIT, with ‘Zavřít’, ‘Zpět’ and ‘Provést’ buttons below](../../../assets/help/uploads/creating-events/image-160.png)

For bulk event deletion, choose DELETE in the previous step, check selected events, and in the last step type the word "DELETE" into the prepared field. Confirm with the "Execute" button.

![Delete confirmation: the ‘Potvrdit’ field contains SMAZAT, with ‘Zavřít’, ‘Zpět’ and ‘Provést’ buttons below](../../../assets/help/uploads/creating-events/image-162.png)

Heads up!
The words EDIT and DELETE must be exactly in this form (capital letters, no spaces at the beginning and end of the text); without this, the "Execute" button won't be active.

Source: https://www.levitio.cz/en/help/creating-events